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CASE STUDY

How Profluo streamlined invoice approvals for a large enterprise in just 3 days

THE CHALLENGE

Complex, cumbersome approval processes

A large retail enterprise customer was struggling with a highly complex invoice approval system, involving hundreds of approvers, multiple custom conditions, and frequent change requests.

Their existing workflow was:

Cumbersome

Years of accumulated complexity led to inefficiencies

Rigid

Changes required extensive manual intervention

Frustrating

Users experienced delays due to unclear approval paths

THE SOLUTION

Profluo’s AI-powered automation engine

To solve this, Profluo deployed over 120 customized approval workflows in just 3 days.

The implementation included:

Tailored triggers and conditions

for real-time approvals

Seamless integration

into the customer’s existing financial systems

AI-driven workflow optimization

ensuring smooth processing

THE RESULTS

Real-time adaptability & long-term efficiency

Following deployment, the customer submitted daily change requests over a 2-week period, including:

Initial Concept Phase

Condition adjustments

Approver role reassignments

Department access right modifications

These updates were handled in real-time by just one support professional - a feat impossible with traditional BPM systems.

Key outcomes

By leveraging Profluo’s Agentic AI automation, the enterprise achieved unmatched agility and efficiency in invoice processing, turning a once frustrating process into a seamless, real-time operation.

Clear and streamlined approval processes

for thousands of invoices

Years of inefficiencies eliminated

within weeks

Significant reduction in manual effort

for finance teams

Continuous adaptability

to changing business needs

Streamline your approvals and unlock faster invoice processing.

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