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Profluo

Revolutionize e-Invoice processing with Advanced AI Technology

We automatically deliver detailed transactional accounting through our specialized Machine Learning engine, uniquely designed for accounting challenges.

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How does Profluo work with e-Invoices?

Profluo sends e-Invoices (sales) and retrieves e-Invoices (purchases) from our central authority site automatically, securely and without errors.

Sending e-Invoices (sales)

The client sends the invoices in PDF, XML or Excel automatically (via email, sFTP or API) or manually.

The client sends the invoices in PDF, XML or Excel automatically (via email, sFTP or API) or manually.

Our Machine Learning engine extracts and recognizes the relevant invoice elements and validates them.

Our Machine Learning engine extracts and recognizes the relevant invoice elements and validates them.

The invoices are converted and validated, via an additional Machine Learning mechanism, to the mandatory format and content as required by the target UBL or EDIFACT standard.

The invoices are converted and validated, via an additional Machine Learning mechanism, to the mandatory format and content as required by the target UBL or EDIFACT standard.

We post the e-invoices to the central authority service and retrieve the system responses, including the validations, electronic seals, and other supporting documentation.

We post the e-invoices to the central authority service and retrieve the system responses, including the validations, electronic seals, and other supporting documentation.

We store the official e-Invoices as required by the local legislation and generate a PDF version that is easy to inspect and audit.

We store the official e-Invoices as required by the local legislation and generate a PDF version that is easy to inspect and audit.

Retrieving e-Invoices (purchases)

We retrieve the e-invoices automatically (with a customizable polling interval) or manually. Profluo automatically detects and reconciles duplicate documents.

We retrieve the e-invoices automatically (with a customizable polling interval) or manually. Profluo automatically detects and reconciles duplicate documents.

After the system is trained, we automatically fill in, via Machine Learning, accounting details related to inventory accounting, financial accounting, and controlling.

After the system is trained, we automatically fill in, via Machine Learning, accounting details related to inventory accounting, financial accounting, and controlling.

The invoices are exported in the agreed format for the client's ERP or sent automatically via the API integration.

The invoices are exported in the agreed format for the client's ERP or sent automatically via the API integration.

We store the official e-Invoice, with the central authority seal (as applicable) and a PDF version that is easy to inspect and audit.

We store the official e-Invoice, with the central authority seal (as applicable) and a PDF version that is easy to inspect and audit.

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Automated transactional accounting

We take a fully automated accounting approach, on a line-item level, for:

  • Inventory accounting: products, storage locations, delivery locations, conversion factors for units of measure
  • Financial accounting: accounting notes, VAT/GST scenarios, international VAT/GST rates
  • Managerial accounting (controlling): cost centers, profit centers, projects, etc.

Intelligent archiving

We offer an advanced solution for effective and efficient management of documents.

Profluo extracts e-Invoices and assigns them automatically to the corresponding PDFs loaded from other channels.
Profluo automatically generates PDFs from e-Invoices and archives them according to clear criteria for easier auditing.
Profluo automatically renames archived files according to custom criteria, such as: supplierName_customerName_documentNo_documentDate
Profluo encrypts both data and documents, performing daily back-ups to remote geographical locations.
Documents and data are stored as per the local jurisdiction’s regulations.

Validation of supporting documentation

Some e-Invoice implementations on the Supplier side limit themselves to a basic invoice line, referring to some detailed supporting documentation. This may lead to significant problems in accounting, since the essential accounting details must be gathered from separate Annexes, therefore requiring subsequent processing and manual posting of additional invoice lines.

Profluo can automatically extract details from supporting documentation and save them as invoice line items, ensuring the integrity and accuracy of accounting notes.

Commercial validations

Critical commercial information, such as purchase order numbers, contract numbers and delivery addresses, are often incorrectly mapped in the e-Invoice structure, leading to difficulties in understanding the invoice data.

To this purpose, Profluo employs its unique Machine Learning engine to analyze such data and remap them to the correct e-Invoice fields.

Building on its analysis of commercial data on the e-Invoice, Profluo employs a supplemental module for commercial terms validation, a valuable addition to its processing flow. The module compares invoice line items (prices, discounts) with previously agreed commercial terms in contracts or orders.

Want to learn more about how we address e-Invoice challenges?

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Is our solution fit for you?

You require a deeper e-Invoice integration, for the complete automation of transactional accounting flows

You need additional analysis and validations of commercial terms on the e-Invoice, beside syntax checking and mandatory content validation

You use custom ERP/accounting solutions and require quick and complete integration to your local e-Invoice system

You are a tax representative for non-resident Customers, but your Customers’ global ERPs do not integrate to e-Invoice flows

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What are your benefits when adopting Profluo?

You get automated accounting, no-fuss integration to your systems, secure storage of your documents and advance commercial validations.

Automated transactional accounting

Automated transactional accounting

Automatic conversion to XML (UBL 2.1 format) and posting to the local e-Invoice central authority

Automatic conversion to XML (UBL 2.1 format) and posting to the local e-Invoice central authority

Automatic retrieval of e-Invoices from central authority system

Automatic retrieval of e-Invoices from central authority system

Integration to custom ERPs

Integration to custom ERPs

Automatic, flexible archiving, available 24/7

Automatic, flexible archiving, available 24/7

Additional commercial validations

Additional commercial validations

With Profluo, you enjoy a complete and user-friendly solution for managing your transactional accounting processes.

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E-Invoicing doesn't have to be complicated.
Profluo simplifies the process, giving you more time for value-added activities.

Fill out the form to schedule a free demo!

E-Invoicing doesn't have to be a difficult process. Profluo is here to help you have more time for value-added activities.

Fill out the form and schedule a free demo!

How can Artificial Intelligence help with your Record-to-Report processes?

Explore our free guide!

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Do you need personalized implementations?

Discuss with one of our consultants to customize the solution according to your specific technical requirements.

We can support you on your path to digitalization and accounting automation.

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Prepare your business for the future with a digital, scalable and secure solution!

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