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Revolutionize e-Invoice processing with Advanced AI Technology
We automatically deliver detailed transactional accounting through our specialized Machine Learning engine, uniquely designed for accounting challenges.
How does Profluo work with e-Invoices?
Profluo sends e-Invoices (sales) and retrieves e-Invoices (purchases) from our central authority site automatically, securely and without errors.
Import of PDF, XML or Excel is done automatically (via email, sFTP or API) or manually
Profluo’s Machine Learning engine extracts and recognizes the relevant invoice elements and validates them
The invoices are converted and validated, via an additional Machine Learning mechanism, to the mandatory format and content as required by the target UBL or EDIFACT standard
Profluo posts the e-invoices to the central authority service and retrieves the system responses, including the validations, electronic seals, and other supporting documentation
Profluo stores the official e-Invoices as required by the local legislation and generates a PDF version that is easy to inspect and audit
It is done automatically (with a customizable polling interval) or manually. Profluo automatically detects and reconciles duplicate documents across all ingress channels.
After the system is trained, Profluo automatically fills in, via Machine Learning, accounting details related to inventory accounting, financial accounting, and controlling.
The invoices are exported in the agreed format for your ERP or sent automatically via the API integration.
Profluo stores the official e-Invoice, with the central authority seal (as applicable) and a PDF version that is easy to inspect and audit.
Unlock additional services for your business
Automated transactional accounting
We take a fully automated accounting approach, on a line-item level, for:
We offer an advanced solution for effective and efficient management of documents.
Profluo extracts e-Invoices and assigns them automatically to the corresponding PDFs loaded from other channels.
Profluo automatically generates PDFs from e-Invoices and archives them according to clear criteria for easier auditing.
Profluo automatically renames archived files according to custom criteria, such as:
Profluo encrypts both data and documents, performing daily back-ups to remote geographical locations.
Documents and data are stored as per the local jurisdiction’s regulations.
Validation of supporting documentation
Some e-Invoice implementations on the Supplier side limit themselves to a basic invoice line, referring to some detailed supporting documentation. This may lead to significant problems in accounting, since the essential accounting details must be gathered from separate Annexes, therefore requiring subsequent processing and manual posting of additional invoice lines.
Profluo can automatically extract details from supporting documentation and save them as invoice line items, ensuring the integrity and accuracy of accounting notes.
Critical commercial information, such as purchase order numbers, contract numbers and delivery addresses, are often incorrectly mapped in the e-Invoice structure, leading to difficulties in understanding the invoice data.
To this purpose, Profluo employs its unique Machine Learning engine to analyze such data and remap them to the correct e-Invoice fields.
Building on its analysis of commercial data on the e-Invoice, Profluo employs a supplemental module for commercial terms validation, a valuable addition to its processing flow. The module compares invoice line items (prices, discounts) with previously agreed commercial terms in contracts or orders.
Is our solution fit for you?
What are your benefits when adopting Profluo?
With Profluo, you enjoy a complete and user-friendly solution for managing your transactional accounting processes.
You get automated accounting, no-fuss integration to your systems, secure storage of your documents and advance commercial validations.