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Revolutionize e-Invoice processing with Advanced AI Technology

We automatically deliver detailed transactional accounting through our specialized Machine Learning engine, uniquely designed for accounting challenges.

e-Invoice icon

How does Profluo work with e-Invoices?

Profluo sends e-Invoices (sales) and retrieves e-Invoices (purchases) from our central authority site automatically, securely and without errors.

Sending e-Invoices (sales)

Document ingress from ERP

Document ingress from ERP

Import of PDF, XML or Excel is done automatically (via email, sFTP or API) or manually

Optical or electronic processing

Optical or electronic processing

Profluo’s Machine Learning engine extracts and recognizes the relevant invoice elements and validates them

Conversion

Conversion

The invoices are converted and validated, via an additional Machine Learning mechanism, to the mandatory format and content as required by the target UBL or EDIFACT standard

Posting

Posting

Profluo posts the e-invoices to the central authority service and retrieves the system responses, including the validations, electronic seals, and other supporting documentation

Archiving

Archiving

Profluo stores the official e-Invoices as required by the local legislation and generates a PDF version that is easy to inspect and audit

Retrieving e-Invoices (purchases)

Retrieval

Retrieval

It is done automatically (with a customizable polling interval) or manually. Profluo automatically detects and reconciles duplicate documents across all ingress channels.

Transactional accounting

Transactional accounting

After the system is trained, Profluo automatically fills in, via Machine Learning, accounting details related to inventory accounting, financial accounting, and controlling.

Export

Export

The invoices are exported in the agreed format for your ERP or sent automatically via the API integration.

Archiving

Archiving

Profluo stores the official e-Invoice, with the central authority seal (as applicable) and a PDF version that is easy to inspect and audit.

Unlock additional services for your business

Automated transactional accounting

We take a fully automated accounting approach, on a line-item level, for:

Intelligent archiving

We offer an advanced solution for effective and efficient management of documents.

Profluo extracts e-Invoices and assigns them automatically to the corresponding PDFs loaded from other channels.

Profluo automatically generates PDFs from e-Invoices and archives them according to clear criteria for easier auditing.

Profluo automatically renames archived files according to custom criteria, such as:

supplierName_customerName_documentNo_documentDate

Profluo encrypts both data and documents, performing daily back-ups to remote geographical locations.

Documents and data are stored as per the local jurisdiction’s regulations.

Validation of supporting documentation

Some e-Invoice implementations on the Supplier side limit themselves to a basic invoice line, referring to some detailed supporting documentation. This may lead to significant problems in accounting, since the essential accounting details must be gathered from separate Annexes, therefore requiring subsequent processing and manual posting of additional invoice lines.

Profluo can automatically extract details from supporting documentation and save them as invoice line items, ensuring the integrity and accuracy of accounting notes.

Commercial validations

Critical commercial information, such as purchase order numbers, contract numbers and delivery addresses, are often incorrectly mapped in the e-Invoice structure, leading to difficulties in understanding the invoice data.

To this purpose, Profluo employs its unique Machine Learning engine to analyze such data and remap them to the correct e-Invoice fields.

Building on its analysis of commercial data on the e-Invoice, Profluo employs a supplemental module for commercial terms validation, a valuable addition to its processing flow. The module compares invoice line items (prices, discounts) with previously agreed commercial terms in contracts or orders.

Is our solution fit for you?

You require a deeper e-Invoice integration, for the complete automation of transactional accounting flows

You need additional analysis and validations of commercial terms on the e-Invoice, beside syntax checking and mandatory content validation

You use custom ERP/accounting solutions and require quick and complete integration to your local e-Invoice system

You are a tax representative for non-resident Customers, but your Customers’ global ERPs do not integrate to e-Invoice flows

What are your benefits when adopting Profluo?

With Profluo, you enjoy a complete and user-friendly solution for managing your transactional accounting processes.
You get automated accounting, no-fuss integration to your systems, secure storage of your documents and advance commercial validations.

Automated transactional accounting

Automated transactional accounting

Automatic conversion to XML (UBL 2.1 format) and posting to the local e-Invoice central authority

Automatic conversion to XML (UBL 2.1 format) and posting to the local e-Invoice central authority

Automatic retrieval of e-Invoices from central authority system

Automatic retrieval of e-Invoices from central authority system

Integration to custom ERPs

Integration to custom ERPs

Automatic, flexible archiving, available 24/7

Automatic, flexible archiving, available 24/7

Additional commercial validations

Additional commercial validations

Managing e-Invoices doesn't have to be a difficult process.

Profluo is here to assist you, so you can have more time for value-added activities.

Fill out the form and schedule a free demo!